The Ski Club of Manchester is subject to the above Act because members' details are stored electronically. As an Unincorporated Members' Club we can claim exemption (and avoid a fee of £75) provided members are informed of the data held and the purpose for which it held. The notification below fulfils our obligation as an Unincorporated Members' Club.

The following details are held on protected databases by the Secretary (Alan Brown), Treasurer (Brian Richards) and the Holiday "Secretary" (David Shepherd):

Full Name and Address, Telephone numbers, Email address, Type of membership, S.C.G.B. membership number (if applicable), and for some members the month and year in which they joined the Club and (for Club holidays only) date of birth.

This information is used

(a) for mailing of the Newsletter to members.

(b) to provide Snowsport England, annually, with the number of Club members and the names of those members for insurance cover. Names only are forwarded.

(c) to provide SCGB with a list of SCGB members who are also SCM members. Names and the relevant SCGB membership numbers are forwarded.

No private information will be disclosed by the Ski Club of Manchester without agreement from the Member(s) concerned.

If a member does not wish their details to be held on an electronic database please contact the Club Secretary.